No. The clause only covers data transfers for the fulfillment of employment contract obligations—such as payroll. For automated gift boxes that we send directly to the team, we absolutely need the employees' consent.

The occasions to be included in the automation (e.g., onboarding boxes, anniversaries, birthdays, or other events) will be determined together with you in advance. Employees then decide for themselves via opt-in whether they want to receive boxes for all or only specific occasions. Especially in remote teams, it can happen that not everyone wants a birthday gift, for example – our self-service enables precisely this flexibility. Employees maintain their data independently and can update it at any time, for instance, after a move.

Through the self-service portal, we only ask for data that is relevant for shipping or personalization – and always on a voluntary basis. This includes, for example:

• Address for shipping desired occasions (e.g., onboarding, birthday, anniversary)
• personal preferences or exclusions (e.g., no nuts, no alcohol)
• size specifications for individual gifts (e.g., T-shirt or sock size)
• Date of birth (optional, if you wish to provide it)

This way, we ensure that each box is personally tailored – without unnecessary mandatory fields.

For payroll and HR administration, it is important to distinguish between tax-free non-cash benefits and personal occasions. The HR manager therefore receives the information necessary for allocation and billing. All sensitive data (e.g., private addresses) are handled in compliance with GDPR and only used if the employee has given their opt-in. This ensures data security at all times, while allowing you to correctly record employee benefits.

Opt-in means: Your employees give their active consent before receiving a gift. This ensures all data is processed in compliance with GDPR. Advantage: Only those who truly want a gift receive one – without unnecessary costs for your company.

Zero-Admin means: You have no administrative effort. Reports, budget overviews, and status messages are conveniently generated for you. This way, you keep track of everything without investing time in Excel lists or coordination.

You gain valuable time back that you can invest in your Employee Experience, employee retention, and employer branding activities.

Yes! In addition to automated occasions such as birthdays or anniversaries, you can manually send boxes at any time – for example, as a "thank you," for a wedding, or for the birth of a child, provided the employee has given their prior consent. Automation thus means that routine processes run by themselves, while flexibility is maintained.

Employees who opt-in can enter personal data. This allows us to create handwritten greeting cards, personal welcome messages, or individual occasions. Directly through the shop and without opting in, it remains neutral cards or, if desired, with corporate branding elements.

All data is used exclusively for shipping the gift boxes. Employees decide themselves what information they want to share. Transparency and data protection are paramount – no data will be stored or passed on without consent.